Administrative Assistant - EMS Billing - Public Safety
Company: Escambia County
Location: Pensacola
Posted on: May 13, 2022
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Job Description:
Close date: April 25, 2022
This class performs complex and technical administrative duties for
a department, division, unit or group, including correspondence
administration, researching and responding to public inquiries,
administrative workflow administration, and records administration;
and may act in lead or senior worker capacity.
EXAMPLE OF DUTIES
May serve as a lead to lower level staff by prioritizing and
assigning work, training staff on work methods and procedures,
and/or performing other related activities
Organizes, coordinates, and administers a variety of specialized
programs and/or activities involving complex technical
administrative support requiring specialized knowledge in assigned
area of responsibility
Initiates, processes, prepares, records, and/or reviews routine,
complex, and/or specialized paperwork, forms, reports, and/or
confidential information related to assigned area of
responsibility, ensuring completeness and accuracy of information;
maintains related records; may notarize documents utilizing
established guidelines and procedures
Responds to telephone, e-mail, written, and in-person inquiries
from the Board, the public, departments within the Agency, and/or
other interested parties; provides answers and information
requiring knowledge of departmental policies and procedures; and
collect funds and issue receipts
Maintains a variety of records, files, and information for assigned
area of responsibility to ensure compliance with applicable rules
and guidelines; audits files for completeness and accuracy;
categorizes and maintains technical manual
Independently drafts, composes, and types a variety of business
documents, including letters, memos, charts, newsletters, technical
specifications, and/or other related documents; maintains
confidentiality regarding sensitive issues
Organizes, monitors and maintains inventory, supplies, equipment,
and/or other related items; initiates service and/or repairs of
applicable items
Serves as a liaison with employees and external organizations,
including representing the department at a variety of meetings,
public events, training sessions, on committees, and/or other
related events
Assists with budget preparation by preparing cost estimates and
assisting with preparing budget recommendations
Performs other duties as assigned
TYPICAL QUALIFICATIONS
Minimum Qualification Requirements:
Training and Experience:
High School Diploma or equivalent (G.E.D.), typing speed of 35 wpm
without errors, basic math and reading skills, and five years of
experience in a clerical or secretarial position; or, a combination
of education and experience equivalent to these requirements.
Licenses and Certifications:
None
Knowledge, Skills, Abilities, and Other Characteristics
(KSAOs):
project management principles
research and reporting methods
public relations principles
specialized terminology, procedures, policies, and practices in
assigned area of responsibility
applicable Federal, State, and local laws, rules, regulations,
codes, and/or statutes
basic mathematical principles
routine bookkeeping principles and practices
modern office procedures, methods, and equipment
basic filing and recordkeeping principles
prioritizing work tasks
reviewing work methods and/or procedures and making recommendations
for improvement
using a computer and related software applications
monitoring activities in assigned area of responsibility
collecting, organizing, and presenting complex technical data
designing and preparing reports and forms
providing customer service
proofreading and editing documents
utilizing modern office equipment
performing mathematical calculations
communication and interpersonal skills as applied to interaction
with coworkers, supervisor, the general public, etc. sufficient to
exchange or convey information and to receive work direction
handle multiple tasks simultaneously
type complex correspondence, memos, vouchers, and/or other related
information
maintain complex, sensitive, and confidential documents, records,
and files
define problems, collecting data, establishing facts, and drawing
valid conclusions
work independently
conduct specialized research
assemble and organize data and information
SUPPLEMENTAL INFORMATION
County-wide Employee Responsibilities:
All Escambia County BCC employees must serve the public and fellow
employees with honesty and integrity in full accord with the letter
and spirit of Escambia County BCC's Employee Code of Ethics, gift,
and conflict of interest policies.
All Escambia County BCC employees must establish and maintain
effective working relationships with the general public,
co-workers, elected and appointed officials and members of diverse
cultural and linguistic backgrounds, regardless of race, color,
religion, sex, national origin, age, disability, marital status,
political affiliation, familial status, sexual orientation,
pregnancy, or gender identity and expression.
Emergency Management Responsibilities:
During emergency conditions, the incumbent of this position will
automatically be considered an emergency service worker. This
employee is subject to being called to work in the event of a
disaster, such as a hurricane, or other emergency situation and is
expected to perform emergency service duties, as assigned.
Physical Requirements:
Positions in this class typically require: reaching, standing,
walking, lifting, grasping, talking, hearing, seeing, and finger
and hand dexterity as well as repetitive motions.
Light Work: Exerting up to 20 pounds of force occasionally, and/or
up to 10 pounds of force frequently, and/or negligible amount of
force constantly to move objects. If the use of arm and/or leg
controls requires exertion of forces greater than that for
Sedentary Work and the worker sits most of the time, the job is
rated for Light Work.
Benefits/Compensation Package:
Keywords: Escambia County, Pensacola , Administrative Assistant - EMS Billing - Public Safety, Accounting, Auditing , Pensacola, Florida
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