Bookkeeper
Company: Doodlebuggers Service Network
Location: Pensacola
Posted on: May 27, 2023
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Job Description:
Summary:The Doodlebuggers Accounting Support Specialist is an
energetic professional who does not mind wearing multiple hats.
They are experienced in handling a wide range of administrative
tasks and able to work independently with little or no supervision.
They are well organized, flexible and enjoy the administrative
challenges of supporting an office of diverse people and roles. The
following are the skills needed to be successful:Detail-oriented -
would rather focus on the details of work than the bigger
picture.Dependable- more reliable than
spontaneous.Achievement-oriented- enjoys taking on challenges, even
if they might fail.Adaptable/flexible- enjoys doing work that
requires frequent shifts in directionPeople-oriented- enjoys
interacting with people and working on group
projects.Autonomous/Independent- enjoys working with little
direction.Innovative- prefers working in unconventional ways or on
tasks that require creativity.High stress tolerance - thrives in a
high-pressure environment.Hours:40 hours per week, Monday - Friday
8am-5pm, some Saturdays may be scheduled with advanced notice.Job
Description:Doodlebuggers is looking for an Accounting Support
Specialist who will process daily paperwork, A/P entry, Sales Tax,
Account Reconciliation, processing warranties, customer service,
answering phones, responding to emails and texts,respond to
voicemail, and provide client services to take care of all the
client's needs.Will coordinate with teammates to ensure
organizational effectiveness, efficiency, and safety, ensuring
administrative procedures are followed.Will help with all aspects
of accounting, customer service including answering phones,
greeting customers on showroom floor, processing showroom customer
payments, and other duties as assigned.Will help as needed
answering telephones & following the company scriptThorough
understanding of Doodlebuggers services provided as well as basic
knowledge of chimneys, fireplaces, dryer vents, fire feature and
grill products provided.Will help as needed with contact requests,
website user requests, work orders and customer emails that come
into the office email box, voicemails and text messages.Ensure
client service sales, complaints, and issues are addressed via
text, phone, email, or in person are handled orforwarded to
appropriate employee.If first one in the office on any given day
will check all Voice Mails before starting daily tasks to ensure
there areno issues to immediately address.Assist showroom guests
and support salespeople as needed.Understand and comply to the
Doodlebuggers Operations Manual (DOM).Working in QuickBooks and
Service Fusion (CRM)Processing technician paperwork dailyEditing
Service Fusion Job detail with notes, updated price, completing
jobReview Inspection and Evaluation formsInvoicing customers &
Receiving paymentsMail/email paid with credit card receipts to
customersCreate warranty paperwork when neededMail postcard
warranty to manufacturerWeekly A/R Report to include calling on
accounts receivableEntering Bills, Credit cards into
QuickBooksReconciliation of credit cards in QuickBooksProcess sales
tax for Florida and AlabamaMaking bank depositsFilingPick up mail
from UPS StoreScanning paperworkProcessing signed quotesData entry
into customer information and created jobs in Service Fusion per
DOMEnsure that a credit card is on file for all bills from office
appointments.Allocate available resources day-to-day to ensure
successful task performance.Ensure security, integrity, and
confidentiality of data.Always follow policies & procedures to
improve operational efficiency.Skill Requirements for
Position:Bookkeeping 3-5 years' experience.QuickBooks Software 3-5
years' experience.Adobe software.3-5 years' verifiable client
service experience with Proven Critical Thinking aptitude.Excellent
verbal & written communication skills.Excellent active listening
skills.Hands on experience with office machines (e.g. fax machines
and printers).Confident, friendly, and outgoing personality.Ability
to anticipate/determine customer's needs.Organization is an
absolute must.Ability to Multi-task.Great attitude in a fast-paced
environment.Ability to Adapt to change (company is rapidly
growing).Problem-Solving skills.Attention to detail,
problem-solving, excellent written and verbal communication
skills.After 90 days of service:7 Paid National HolidaysVision &
Dental InsuranceHealth Insurance401K Retirement plan & Company
match 3%After 1 year of servicePaid VacationPaid Sick Days
Keywords: Doodlebuggers Service Network, Pensacola , Bookkeeper, Accounting, Auditing , Pensacola, Florida
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