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Dean of Students Office Assistant

Company: The University of West Florida
Location: Pensacola
Posted on: November 22, 2021

Job Description:

The University of West Florida is an Equal Opportunity/Access/Affirmative Action/Disabled/Veteran employer. Any individual requiring special accommodation to apply is requested to advise UWF by contacting UWF Human Resources at 1- (voice) or 1- (TTY). E-Verify requirements may apply for employment in certain positions. All applications for employment at the University are subject to Florida public records law.

Please review job requirements carefully. Failure to submit all pieces of the application may result in disqualification. Applications are accepted on the University of West Florida career site: . For assistance contact UWF Human Resources at or .

Employment based visa sponsorship will NOT be considered for this position.
Position Title (Classification Title): Dean of Students Part time Office Assistant Working Title: OPS Office Assistant Job Summary: Administrative support for the following units: Dean of Students, Case Management Services, Office of Student Rights & Responsibilities, and Student Government Association.
This job primarily involves the following office administrative tasks:
o Lead staff team member for front desk coverage and admin support
o Front desk customer service- directs students/ visitors to appropriate staff member or department, and handles inquiries
o Answers phones, directs calls, takes messages
o Schedules appointments for the Assistant Deans and Coordinators
o Manages department email accounts
o Assist with creating Maxient files/ managing case documents
o Emails the follow up survey, for unit areas, as requested
o Communicates with faculty, staff and students, as assigned
o Assist with DOS Monthly Newsletter Information
o Assist in management of DOS social media
o Manages the Power Point slide presentation for the lobby monitor
o Admin support in staff daily work tasks, research projects, other special assignments
o Manages daily mail pick up and distribution from the mailroom
o Support Argo Food Pantry, if needed (accept food donations, organize food pantry, prepare food bags, provide food bags to students)
o Supports the training of new student and staff team members
o Position acts as the backup for the DOS Administrative Specialist
o Other duties, as assigned Department Dean of Students-Student Services FLSA: Non-Exempt Position Minimum Qualifications: o A high school diploma and two years appropriate experience. Appropriate college coursework or vocational/ technical training may substitute at an equivalent rate for the required experience.
o Must be able to work 20 to 29 hours, during normal business hours of Monday through Friday (8:00 am- 5:00 pm) and able to work year-round.
o Ability to work independently; function well in a high-paced, non-routine environment; must exhibit mature judgment and sound decision-making skills. Strong sense of ethics and commitment to educating students.
o Strong written and oral communication skills; record keeping, technological skills, and attention to detail; organizational and time management skills; and ability to work well with faculty, staff, students, parents, and other applicable stakeholders. Preferred Qualifications Special Requirements or Considerations of the Job:
This position requires a criminal background screen
Number of Vacancies 1 Work Hours 20-29 hours a week FTE 0.5 Salary Range $11.00- $12.00 Pay Basis Hourly Preferred Response Date: 10/18/2021 Special Instructions to Applicants: Candidates must apply online through the University of West Florida website: .
Applicants are required to attach a resume, cover letter and three references.
An opportunity to upload these documents will be provided during the application process.
For assistance, please contact Human Resources at or email .

Keywords: The University of West Florida, Pensacola , Dean of Students Office Assistant, Administration, Clerical , Pensacola, Florida

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