Administrative Assistant III
Posted on: January 22, 2023
The Administrative Assistant III provides high level administrative
support to include complex and confidential functions on behalf of
a department head or large department, to complete assigned tasks
and projects of a complex nature. Assigned administrative programs
and projects. May supervise or give work direction to lower level
Job Duties - Some examples of the job duties may include:
--- The ideal candidate for the Administrative Assistant III
position may greet visitors, answer requests, answer phones,
screen/route callers, take messages, and assist in resolving
routine problems and inquiries pertaining to departmental policies
--- May supervise or give work direction to lower level clerical
--- May be responsible for scheduling appointments and engagements
on behalf of the department, without prior clearance.
--- May make arrangements and coordinate all details for meetings,
conferences and special events including catering requests,
presentation materials and equipment.
--- May plan and coordinate meeting arrangements including travel
and lodging and process expense reports.
--- May be responsible for interpreting administrative decisions
and policies to complete assigned tasks and projects of a complex
--- May review, prioritize and determine actions for all incoming
correspondence and mail.
--- May order office supplies and equipment; organize and maintain
department filing systems and other records.
--- May assist with creating, maintaining and collecting data for
reports, charts, graphs, spreadsheets and databases.
--- May assist with monitoring and approving departmental
expenditures, department budget and account records.
--- May make requests for office equipment repairs and work closely
with facilities to ensure that equipment, materials and office
space are used effectively.
--- May compose documents; maintain relevant databases; update
departmental websites and related records.
--- May be exposed to confidential information and handle
--- May research, analyze and summarize data for reports
independently and assist with large project coordination.
--- May maintain calendars for management.
--- High School Education or equivalent of three years or more of
administrative support and understanding of general office
procedure experience required.
--- Excellent listening, oral, verbal and written communication
--- Ability to exercise discretion and independent judgment within
understood policies and procedures preferred.
--- Experience with standard report generation; office
administrative practices and procedures required.
--- Intermediate skill level or better and knowledge with using
computer applications involving word processing, data entry and/or
standard report generation including: Microsoft Office Word, Excel,
Access, PowerPoint, and internet search software relevant to the
--- Familiarity with using pivot tables and advanced formulas when
working with spreadsheet and reports preferred.
--- Good attention to detail skills and the ability to multitask
--- Good organizational, problem solving and time management skills
a plus and preferred.
--- Must be able to work in a seated position for the duration of
the workday preferred.
--- Must perform office tasks using simple hand grasping, fine hand
manipulation and reach associated with assigned tasks such as
paperwork, computer keyboarding, filing, and calculating
--- Sufficient ability to communicate through sight, hearing,
and/or otherwise, to perform assigned tasks and maintain proper job
safety conditions preferred.
Keywords: Careerbuilder-US, Pensacola , Administrative Assistant III, Administration, Clerical , Pensacola, Florida
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