Administrative Support Level III

Company: Buffalo Rock Company
Location: Pensacola
Posted on: September 18, 2023

Job Description:

Administrative Support - Level IIIEmployer InformationOrganization Name: Buffalo Rock CompanyWebsite: https://www.buffalorock.com/careers/Job Department: AdministrationReports to: Division Support ManagerFLSA Status : ExemptPrepared By : Donna West, PHRPrepared Date : 11-10-2019--Purpose:Buffalo Rock is an award-winning Pepsi-Cola Bottler founded in Birmingham, AL, more than 100 years ago. The primary duty of the Administrative Support - Level III is managing the administrative functions of his or her assigned Division. Supervises and directs Administrative Support Level I, Administrative Support Level II, and Settlement Clerk Employee-Partners. Responsibilities include interviewing, hiring, training and scheduling employees; making recommendations regarding other changes of status; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.Education:High School Diploma (or GED or High School Equivalence Certificate)Three (3) years administrative experience required.Knowledge:Administration and Management - Knowledge of business and management principles involved in strategic planning, resource allocation, leadership technique, and coordination of people and resources.Clerical - Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology.English Language - Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.Skills:Basic SkillsActive Learning- Understanding the implications of new information for both current and future problem-solving and decision-making.Active Listening- Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.Critical Thinking- Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.Mathematics - Using mathematics to solve problems.Reading Comprehension- Understanding written sentences and paragraphs in work related documents.Science - Using scientific rules and methods to solve problems.Speaking- Talking to others to convey information effectively.Writing- Communicating effectively in writing as appropriate for the needs of the audience.Social SkillsCoordination- Adjusting actions in relation to others' actions.Service Orientation- Actively looking for ways to help people.Complex Problem-Solving SkillsComplex Problem Solving - Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.Resource Management SkillsTime Management- Managing one's own time and the time of others.Work ContextBody PositioningSpend Time Making Repetitive MotionsSpend Time SittingSpend Time Using Your Hands to Handle, Control, or Feel Objects, Tools, or ControlsCommunicationContact with OthersElectronic MailFace-to-Face DiscussionsLetters and MemosTelephoneConflictual ContactDeal with Unpleasant or Angry PeoplePace and SchedulingTime PressureImpact of DecisionsFrequency of Decision MakingRoutine versus Challenging WorkImportance of Being Exact or AccurateImportance of Repeating Same TasksPace and SchedulingTime PressureRole RelationshipsWork with Work Group or Team--Work SettingIndoors, Environmentally Controlled--Essential FunctionsRegular and timely attendance is an essential function of this position.Supervising and directing subordinate employees.Interviewing, hiring, training and scheduling employees.Making recommendations regarding other changes of status.Planning, assigning, and directing work.Appraising performance and evaluating employees.Rewarding and disciplining employees.Addressing complaints and resolving problems.Capable of performing Administrative Support Level I and Level II duties.Accounts Receivable research on past due accounts, and potential write offs, to determine appropriate action.Ensure daily deposit is balanced and entered on corporate deposit sheetMaintain all cash and load overs/shorts for Retail Delivery Drivers through morning reports for cash/load variances and mis-picks; email results found and determine payroll deductionsEnsure processing of check requestsOversee corporate invoice reconciliationOversee/ensure daily (including weekend days) end of day reconciliationOversee direct to trade bulk invoicingEnsure that all Sams Club direct-to-trade orders are entered and settled on a weekly basisEnsure input of inventory tracking sheetLiaison between Administrative Support and Regional and Divisional personnelMaintain petty cash checkbookMaintain purchase orders (Costco, Lowes, Target, etc.)Manage Division IT support (computers, network, printers, etc.)Set up and maintain Driver accounts in VIP/LegacySet up and maintain salesman accounts and applicable commissionsMaintains continuous self-improvement through the knowledge and use of all Buffalo Rock provided training, either web-based, in-house, or any other provided method. Successfully completes assigned training curriculum, including but not limited to online and/or facilitated training.Other TasksPerforms other duties as assigned.----ActivitiesCommunicating with Supervisors, Peers, or SubordinatesGetting Information Conduct or attend staff meetingsConsult with other managerial or supervisory personnelExamine files or documents to obtain informationInteracting with ComputersUse computers to enter, access or retrieve dataCommunicating with Persons Inside and Outside OrganizationCommunicate with customers or employees to obtain, disseminate, or exchange informationUpdating and Using Relevant KnowledgeUse oral or written communication techniquesUse telephone communication techniquesTools and TechnologyToolsCalculators/Scanners/FacsimileMust be proficient in Microsoft suite of products including Word, Excel, Outlook, and PowerPoint. SharePoint experience preferred.Desktop ComputersDesktop computers----Applicant's/ Employee's Signature:------Date:----------Interviewer's/ Supervisor's Signature:------Date:--------------The company has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the company reserves the right to change this job description and/or assign tasks for the employee to perform, as the company may deem appropriate.--

Keywords: Buffalo Rock Company, Pensacola , Administrative Support Level III, Administration, Clerical , Pensacola, Florida