ACCOUNTS PAYABLE/PAYROLL SPECIALIST
Company: Elite Mechanical Systems, LLC
Location: Pensacola
Posted on: June 14, 2022
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Job Description:
Job DescriptionSUMMARY OF RESPONSIBILITIES: Performs any
combination of the following calculating, posting, and verifying
duties to obtain financial data for use in maintaining accounting
records: ESSENTIAL FUNCTIONS:· Compile and sort documents, such as
invoices, statements, and checks, substantiating business
transactions, and preparing for approval. · Receive approved
invoices and enter into QuickBooks.· Distribute invoices entered
into QuickBooks to Project Managers for approval.· Upon payables
approval, print checks to be signed and prepare for mailing.· Cut
monthly allowance checks and distribute.· Maintain and issue tool
allowance checks and or reimbursement checks when needed.· Maintain
fuel card assignment list and reconcile gas receipts to gas card
statement· Reconcile credit card receipts to statement· Reconcile
monthly vendor statements to QuickBooks.· Renew all company vehicle
registrations.· File entered invoice copies into accounting A/P
files.· Print a daily list of checks printed and submit to
controller· Enter approved online payments into QuickBooks.· Adjust
data entries as required by project managers.· May compute/verify
and record charges, credits, freight charges/credits, equipment,
rentals, and similar items.· Maintain T-sheets daily and export
into QuickBooks for payroll weekly. Submit payroll to controller.·
Enter new hires into QuickBooks including pay rate, withholdings,
and direct deposit information. Enter annual pay increases into
QuickBooks. Enter terminations into QuickBooks. · Enter PTO into
QuickBooks as needed.· Enter approved online payments into
QuickBooks.· Correct PO's in QuickBooks as needed.· Enter new
vendors into QuickBooks, and request W-9.· Issue PO's to field
employees as needed.· Research invoices with no PO.· Order and
distribute office supplies.· Take and pick-up mail daily.· Take
deposits to the bank as needed.· Train other employees as needed.·
Serves as back-up to answering the phones.
WORKING CONDITIONS:· Safety hazards would be minimal for general
office working conditions. JOB QUALIFICATIONS:· Have knowledge of
and use of basic accounting practices.· Proficiently operate office
equipment· Have good oral and written communication skills.· Have
good filing skills.· Have Microsoft Office Suite experience.· Good
driving record (No DUI's, reckless driving, excessive speeding,
etc., within last 3 years.) *MUST BE EFFECTIENT IN QUICKBOOKS*
EDUCATION REQUIREMENTS:· Have five years of experience working in
an accounting office or minimum of an A.A. Degree.
BENEFITS:Medical, vision, dental benefitsPaid Time Off (any unused
time paid out at end of each year)Paid HolidaysUnlimited Continuing
Education Opportunities***Compensation listed is depending on
experience - starting salary compensation will be discussed during
interview process***
NOTE: This job description does not list all the duties of the job.
You may be asked to perform other duties. You will be evaluated in
part based upon your performance of the tasks listed in this job
description.In addition, the employer has the right to revise this
job description at any time. The job description is not a contract
for employment, and either you or the employer may terminate
employment at any time, for any reason.
Keywords: Elite Mechanical Systems, LLC, Pensacola , ACCOUNTS PAYABLE/PAYROLL SPECIALIST, Human Resources , Pensacola, Florida
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