ACCOUNTS PAYABLE/PAYROLL SPECIALIST

Company: Elite Mechanical Systems, LLC
Location: Pensacola
Posted on: June 14, 2022

Job Description:

Job DescriptionSUMMARY OF RESPONSIBILITIES: Performs any combination of the following calculating, posting, and verifying duties to obtain financial data for use in maintaining accounting records: ESSENTIAL FUNCTIONS:· Compile and sort documents, such as invoices, statements, and checks, substantiating business transactions, and preparing for approval. · Receive approved invoices and enter into QuickBooks.· Distribute invoices entered into QuickBooks to Project Managers for approval.· Upon payables approval, print checks to be signed and prepare for mailing.· Cut monthly allowance checks and distribute.· Maintain and issue tool allowance checks and or reimbursement checks when needed.· Maintain fuel card assignment list and reconcile gas receipts to gas card statement· Reconcile credit card receipts to statement· Reconcile monthly vendor statements to QuickBooks.· Renew all company vehicle registrations.· File entered invoice copies into accounting A/P files.· Print a daily list of checks printed and submit to controller· Enter approved online payments into QuickBooks.· Adjust data entries as required by project managers.· May compute/verify and record charges, credits, freight charges/credits, equipment, rentals, and similar items.· Maintain T-sheets daily and export into QuickBooks for payroll weekly. Submit payroll to controller.· Enter new hires into QuickBooks including pay rate, withholdings, and direct deposit information. Enter annual pay increases into QuickBooks. Enter terminations into QuickBooks. · Enter PTO into QuickBooks as needed.· Enter approved online payments into QuickBooks.· Correct PO's in QuickBooks as needed.· Enter new vendors into QuickBooks, and request W-9.· Issue PO's to field employees as needed.· Research invoices with no PO.· Order and distribute office supplies.· Take and pick-up mail daily.· Take deposits to the bank as needed.· Train other employees as needed.· Serves as back-up to answering the phones.

WORKING CONDITIONS:· Safety hazards would be minimal for general office working conditions. JOB QUALIFICATIONS:· Have knowledge of and use of basic accounting practices.· Proficiently operate office equipment· Have good oral and written communication skills.· Have good filing skills.· Have Microsoft Office Suite experience.· Good driving record (No DUI's, reckless driving, excessive speeding, etc., within last 3 years.) *MUST BE EFFECTIENT IN QUICKBOOKS*

EDUCATION REQUIREMENTS:· Have five years of experience working in an accounting office or minimum of an A.A. Degree.

BENEFITS:Medical, vision, dental benefitsPaid Time Off (any unused time paid out at end of each year)Paid HolidaysUnlimited Continuing Education Opportunities***Compensation listed is depending on experience - starting salary compensation will be discussed during interview process***

NOTE: This job description does not list all the duties of the job. You may be asked to perform other duties. You will be evaluated in part based upon your performance of the tasks listed in this job description.In addition, the employer has the right to revise this job description at any time. The job description is not a contract for employment, and either you or the employer may terminate employment at any time, for any reason.

Keywords: Elite Mechanical Systems, LLC, Pensacola , ACCOUNTS PAYABLE/PAYROLL SPECIALIST, Human Resources , Pensacola, Florida