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Mail & Document Processing Specialist I

Company: Navy Federal Credit Union
Location: Pensacola
Posted on: January 15, 2020

Job Description:

Employee Perks Why You Will Love Being Part of the Navy Federal Team:Competitive compensation with opportunities for annual raises, promotions, and bonus potentialBest-in-Class Benefits! (7% 401k match / Pension plan / Tuition reimbursement / Great insurance options)On-site amenities include fitness center, wellness center, cafeteria, etc. at Pensacola, FL; Vienna, VA and Winchester, VA campusesConsistently Awarded Top WorkplaceNationally recognized training department by TRAINING MagazineAn employee-focused, diverse, and service-oriented workplace environmentBasic Purpose To provide internal business support through mail and document processing procedures which includes mail sorting, mail security inspections, prioritized mail distribution, document imaging, document retention, and electronic document filing and routing. To partner with internal business units in providing ongoing support for required document processing procedures in compliance with Bank Security Act, Document Retention Regulations, Service Level Agreements, and Navy Federal Guidelines. Working Conditions Annual Fit Testing May be required to work on holidays Essential Personnel; schedules may vary (days and hours); shifts may change to meet business and member service demands Responsibilities Sort and prioritize incoming mail according to PO Box designations and document type in preparation for imaging and distribution Scan prepared documents by job type into imaging system, ensure periodical export to appropriate mail/business unit work queue-complete training Prepare destruction lists in compliance with record retention guidelines Perform daily record keeping and shipping of critical documents in accordance with Document Retention Regulations Receive and inspect incoming mail for suspicious packages or hazardous materials in accordance with federal and organization directives Ensure compliance with established containment procedures in response to possible threats from suspicious packages Research member and account information to confirm destination of mail and method of storage Stay abreast of and ensure compliance with applicable federal, state and industry laws, regulations and guidelines Identify areas of improvement; determine solutions; implement enhancements/changes to improve operations, standards, and results Perform other duties as assigned Qualifications Basic skill performing clerical or administrative duties/responsibilities Basic research, analytical and problem solving skills Basic organizational, planning and time management skills Basic skill maintaining accuracy with attention to detail and meeting deadlines Basic database and presentation software skills Basic skill exercising initiative and using good judgement to make sound decisions Effective verbal and written communication skills Ability to work independently and in a team environment Ability to maintain confidentiality and demonstrate integrity Desired Working knowledge of document filing, mail handling, document retention, and scanning operations Desired Working knowledge of Navy Federal products, services, programs policies and procedures Hours: Monday - Friday, 7:00am - 3:30pm Location: 5550 Heritage Oaks Drive, Pensacola, FL 32526Equal Employment Opportunity Navy Federal values, celebrates, and enacts diversity in the workplace. Navy Federal takes affirmative action to employ and advance in employment qualified individuals with disabilities, disabled veterans, Armed Forces service medal veterans, recently separated veterans, and other protected veterans. EOE/AA/M/F/Veteran/DisabilityDisclaimerNavy Federal reserves the right to fill this role at a higher/lower grade level based on business need.Bank Secrecy ActRemains cognizant of and adheres to Navy Federal policies and procedures, and regulations pertaining to the Bank Secrecy Act.REQNUMBER: 41828-1A

Keywords: Navy Federal Credit Union, Pensacola , Mail & Document Processing Specialist I, Other , Pensacola, Florida

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