Administrative Assistant

Company: Education Affiliates
Location: Pensacola
Posted on: May 3, 2021

Job Description:

Provides administrative support to the Campus President, Management staff and the Admissions Department at all times. Duties include general clerical, receptionist, and project based work. The incumbent projects a professional, company image through in-person and telephone interaction.

• Answers and Routes all incoming phone calls
• Assists Registrar with Miscellaneous duties
• Fulfills all Accounts payable duties
• Sets up and confirms appointments
• Greets all visitors and callers and answer inquiries
• Creates and modifies documents using Microsoft Office
• Performs general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing
• Maintains hard copy and electric filing system
• Signs for and distribute UPS/Fed Ex/ Airborne packages
• Researches, prices, and purchases office furniture and supplies
• Coordinates and maintains records for staff office space, phones, parking, company credit cards, and office keys
• Maintains and distributes staff weekly schedules
• Accurately accepts payments for services/products and maintains salon cash drawer
• Supports staff in assigned project based work
• Other duties as assigned
• Regular and reliable attendance
• Tracks Admissions phone leads
• Opens Facility and ensures neatness of reception areas
• Inputs new leads in CampusVue
• Gathers and track documents required for student files
• Assists Admission Representatives in file preparation
• Assists with ordering office supplies
• Sorts incoming mail
• Orders meals for different school functions
• Orders students and faculty/staff identification badges
• Maintains confidentiality of all business records and information
• Provides assistance to other managers as appropriate
• Handles day-to-day care of current students

• Basic reading, writing, and arithmetic skills

• Proficient in Microsoft Office applications

• Professional verbal and written communication skills; telephone protocol

• High school diploma

• Possesses an upbeat, professional personality and is a team player

• Ability to maintain a professional and friendly demeanor and represent the company in a professional manner with all customers, personnel, vendors, and students.

Keywords: Education Affiliates, Pensacola , Administrative Assistant, Other , Pensacola, Florida