Executive Assistant (MID LEVEL)

Company: Alaka'ina Foundation Family of Companies
Location: Pensacola
Posted on: June 12, 2022

Job Description:

Executive Assistant (MID LEVEL)

Location FL- Pensacola

Job Code 9310

# of openings 1

Apply Now (https://phg.tbe.taleo.net/phg04/ats/careers/v2/applyRequisition?org=AKIMEKATECH&cws=43&rid=9310)

The Alaka`ina Foundation Family of Companies (FOCs) has a potential need for a Executive Assistant to provide support to the Naval Information Warfare Systems Command's(NAVWAR's) Program Executive Office (PEO) for Manpower, Digital out of the National Capital Region (NCR). The PEO MLB program encompasses Administrative, Total Force Management Support, and Corporate Communications & Public Affairs Support, Command Operations, and Support, and IT Management Support services.

JOB DESCRIPTION:

+ Assist the Government to complete action items. This requirement may involve independently gathering, tracking, and analyzing data, coordinating inputs, and collaborating with stakeholders to complete assigned action items.

+ Prepare program documentation tailored to intended audiences. Program documentation may be recurring or ad-hoc. Examples of program documentation include briefings, executive summaries, white papers, issue papers, reports, assessments, studies, analyses, reclamas, e-mails, charts, graphics, spreadsheets, multimedia presentations, diagrams, surveys, metrics, and Naval messages.

+ Analyze data and provide comments, questions, and recommendations for the Government in verbal and/or written format.

+ Utilize, recommend, and implement best practices and process improvements for the Government.

+ Provide all deliverables in accordance with the specified format, deadline, and tools (e.g. database, software, and websites). All deliverables shall be free of spelling, grammatical, syntax, and punctuation errors.

+ Ensure inputs are fully coordinated, reviewed, and approved by the Government.

+ Assist the Government in its response to data calls. Data calls may be recurring or ad-hoc. Examples of support functions include drafting, gathering, analyzing, validating, delivering, updating, and submitting inputs for the requestor. Additionally, this requirement may involve providing routine status updates to the requestor.

+ Provide a variety of assessments, analyses, comments, questions, and recommendations for the Government in the assigned format and by assigned deadlines.

+ Report any unauthorized disclosure of PII to the NAVWAR Privacy Act Coordinator and designated Government personnel, to include the Procuring Contracting Officer (PCO) and Contracting Officer's Representative (COR).

+ Provide support to manage action items.

+ Provide calendar support.

+ Perform clerical duties, to include assisting with the successful management of the assigned Government organization.

+ Provide meeting support.

+ Provide support for mail-related functions.

+ Provide records management support.

+ Provide support for e-mail management.

+ Assist the Government in the development and implementation of Management Internal Control Program (MICP) requirements for the assigned Government organization.

+ Coordinate and schedule official travel plans in accordance with the Defense Travel System (DTS) governance.

+ Prepare travel vouchers for the assigned Government organization in accordance with DTS directives and most current JTR.

+ Manage office supplies and equipment for the assigned Government organization.

+ Provide high-level administrative support by conducting research, preparing statistical reports, and handling information requests, as well as performing routine administrative functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings."

+ Specialized administrative support experience with a Navy acquisition program or related/comparable administrative support experience with Department of Defense (DoD) agencies.

+ Experience applying the Navy Correspondence Manual to assigned duties.

REQUIRED SKILLS AND EXPERIENCE:

+ Minimum of 3 Years of relevant experience.

+ Excellent oral and written skills.

+ Excellent critical thinking skills.

+ Proficient in Microsoft applications such as Word, Excel, PowerPoint, and Outlook. (Microsoft Office 365 Suite, DON Tracker, and Defense Travel System (DTS).

+ Ability to work independently and as a team member.

+ Ability to learn and apply administrative support concepts to assigned duties.

DEGREE/EDUCATION/CERTIFICATION REQUIREMENTS:

+ Bachelor's Degree. Substitution: 6 years of additional relevant work experience OR Associate's Degree plus 4 years of additional relevant work experience.

CITIZENSHIP/SECURITY CLEARANCE REQUIREMENTS:

+ Must be a US citizen.

+ Active SECRET clearance required.

+ The Alaka`ina Foundation Family of Companies (FOCs) is a fast-growing government service provider. Employees enjoy competitive salaries; a 401K plan with company match; medical, dental, disability, and life insurance coverage; tuition reimbursement; paid time off; and 10 paid holidays.

The Alaka`ina Foundation Family of Companies (FOCs) is a fast-growing government service provider. Employees enjoy competitive salaries; a 401K plan with company match; medical, dental, disability, and life insurance coverage; tuition reimbursement; paid time off; and 10 paid holidays.

We are an Equal Opportunity/Affirmative Action Employer. We are proud to state that we do not discriminate in employment decisions on the basis of race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status. If you are a person with a disability and you need an accommodation during the application process, please click here (HRdept@alakaina.com?subject=Request%20for%20accommodation.) to request accommodation. We E-Verify all employees.

The Alaka`ina Foundation Family of Companies (FOCs) is comprised of industry-recognized government service firms designated as Native Hawaiian Organization (NHO)-owned and 8(a) certified businesses. The Family of Companies (FOCs) includes Ke`aki Technologies, Laulima Government Solutions, K--pono Government Services, and Kapili Services, Po`okela Solutions, K--kaha Solutions, LLC, and Pololei Solutions, LLC. Alaka`ina Foundation activities under the 501(c)3 principally benefit the youth of Hawaii through charitable efforts which includes providing innovative educational programs that combine leadership, science & technology, and environmental stewardship.

For additional information, please visit www.alakainafoundation.com

Keywords: Alaka'ina Foundation Family of Companies, Pensacola , Executive Assistant (MID LEVEL), Other , Pensacola, Florida